Asmita Infosys

Audrey

Audrey is a School Management Software with Student Registration, Academic Session, Maintaining Class Register, Class wise Fee Maintenance, Fee Collection, Item Maintenance, Inventory, Hostel, Hostel Payments, Student Ledger, Salary, Marksheet System ( SEBA, CCE, ICSE ), SMS Alert System, Multi-Client System with Menu Access System, Platform : VB 6.0 & SQL Server.

FEATURES
● Creation of as many Classes as per the requirement
● Creation of as many Section like a,b, c etc as per the requirement.
● Maintain the Class-Section Information like Class-'I' 'A' etc
● Maintenance of Fee Information like
a) The Months the fee collections.
b) Different Types of Fee like Admission Fee, Tution Fee etc.
c) Linking of Fee with respect to Class and Sections

● Maintenance of Bus Fare.
● Student Registration where necessary information is recorded like Student Name, DOB, Father's Name, Address. Etc
● Generation of Auto Registration NO.
● Attaching of Student Photo with profile.
● Maintenance of Class wise Student Register.
● Recording day to day Student’s Activity Observation.
● Collection of Fee, Generation and print of a report.
● Maintenance of Items like Badges, Copies, Books.
● Issue of Material to the Student and there by generation and print of a report.
● Money Receive from Student for Balance / pending amount.
● Maintenance and Creation of Different Account Head like Construction, Salary etc for making Payments.
● Miscellaneous Cash Collection ( like Donation etc. )
● Preparation of Debit /Payment/Expenditure account wise.
● Hostel Facilities with Hostel bill generation and printing.

SALARY
● Generation of Salary Slip.
● Loan Issue to Employee.
● Loan Repayment manually ( for more than one installment ).
● Closing of Loan Account.
● Provident Fund withdrawal.
● Initialize Employee ESI and Provident Fund.
All the Above mentioned Transaction can be reversed through Cancellation.

MARKSHEET ( For Class I TO II, III TO V, VI TO VIII AND IX, XI CBSE pattern )
● Maintenance of Subjects with Subject Code.
● Maintenance & Combination of Class wise Subject.
● Maintenance of Marks Allocation for Table-3( Class I to II )
. 1) Scholastic Grade Maintenance
. 2) Key Grade Maintenance
. 3) Maintenance of Subject Category ( Evaluation Area ).
. 4) Maintenance of Evaluation Area.

● Maintenance of Marks Allocation for Table-2( Class III to V )
. 1) Scholastic Grade Maintenance
. 2) Key Grade Maintenance
. 3) Maintenance of Subject Category ( Evaluation Area ).
. 4) Maintenance of Evaluation Area.

● Maintenance of Marks Allocation for Table-1 ( Class VI to VIII)
. 1) Marks maintenance of FA1, FA2, FA3, FA4, SA1& SA2.
. 2) Scholastic Grade Maintenance.
. 3) Co-Scholastic Grade Maintenance.
. 4) Maintenance of Co-Scholastic Areas like Life Skills, Work Education, Attitudes & Values.
. 5) Maintenance of Co-Scholastic Area points like Life Skills – Self Awareness, Problem Solving etc.
. 6) Maintenance of Descriptive Indicators.
. 7) Result Maintenance.

● Maintenance of Marks Allocation for Table-4( Class IX, XI)
. 1) Marks maintenance of FA1, FA2, FA3, FA4, SA1& SA2.
. 2) Scholastic Grade Maintenance.
. 3) Co-Scholastic Grade Maintenance.
. 4) Maintenance of Co-Scholastic Areas like Life Skills, Work Education, Attitudes & Values.
. 5) Maintenance of Co-Scholastic Area points like Life Skills – Self Awareness, Problem Solving etc.
. 6) Maintenance of Descriptive Indicators.
. 7) Result Maintenance.
. 8) Marksheet entry Class wise, Subject wise & Term wise for Student Performa, Scholastic Marks, Co-Scholastic.
. 9) Total Grade of a student can be raised by 2 point as per CBSE rule for Class IX.
. Auto-Sending of Marksheet to Parent’s email address.

QUERIES
● List of Student Class-Sec wise for a period.
● List of Birthday student.
● Un-paid fee clearance.
● List of Fee paid by a student.
● List of various fee collection class-sec wise between period and their summation.
● List of Fee collected between period and summation of fee wise collection.
● List of Cash Receipts miscellaneous.
● List of Material Received between period.
● List of Material Issued between dates.
● List of expenditure ( Debit Note ) between period with A/c code wise summation.
● List of T.C Students
● List of student with bus facility showing bus stoppages wise total nos of student and amount to be collected thereof.
● Marksheet ( Common type and currently CBSE pattern for Class VI to IX, XI )
● Hostel – List of Credit notes between period for hostel student and their summation.
● Hostel – List of Money receipt from hostel student between period and their summation.
● Hostel – List of Hostel outstanding for a period.
● Hostel – List of Bill generated for hostel students.
● Hostel – List of Bill generated for hostel student and its outstanding.
● Salary – List of Employee Registered between Dates.
● Salary – List of Salary Slips generated between Dates.
● Salary – List of Loan Issued to Employees between Dates.
● Salary – List of Loan Repayments between Dates.
● Salary – List of Loan Balances for Employees.
● Salary – List of Provident Fund Withdrawal between Dates.
● Salary – List of Provident fund Contributions.
● List of Instrument Between dates with status Cleared, Pending & Cancelled.
● Credit – Debit Listing.
● Topsheet – List of transaction day wise between period.
● Topsheet – List of transaction month wise between period.
● Stock summary.
● Student Summary- Class wise, Gender wise, Religion wise, Mother tongue wise, caste wise & age wise.

REPORTS / PRINT OUTS
● Printing of Class-Register for a Session or period.
● Printing of Hostel Ledger of a Student.
● Printing of Hostel Bill of a Student.
● Print Market Class, Section wise for a Period.
● Printing Transaction Summary Day Wise & Month Wise.

SEARCH RECORDS
● Searching of Student Records.
● Searching of Employee Details.
● Searching Material Details.
● Searching of Material Issue Note.
● Searching Fund Receipt Note ( FRN ) from Student.
● Searching Fund Receipt Note from Miscellaneous.
● Searching of Hotel Payment Details.
● Searching of Employee Salary Slip.
● Searching of Employee Loan A/c NO.
● Searching of Loan Issue Details.
● Searching of Provident Fund Withdrawals.

TYPES OF SMS ALERTS
● SMS for Student Admission.
● SMS for Cash Receipt ( Fee Collection )
● SMS for Hostel Outstanding.
● SMS for Student’s Birthday Greetings.
● SMS for Notification to Teacher, Student, Hosteliers etc
(Note- For SMS company has buy sms pack separately and should internet high speed connection of atleast 100 kbps)

MISCELLANEOUS ACTION
● Exporting data or information to Excel format using SQL Syntax. This feature comes useful when the results obtained by queries are not sufficient for accounting.

● Easy Backup of Database for securing data incase if system is down reasons like HDD failure, formatted due to virus attack etc.

● Easy restoration of Data to another backup system or system after rectification.

ADVANTAGES OF SOFTWARE
● Work on Client-Server Architecture that is it works on LAN with Full Security.
● Different Employees can work on software simultaneously.
● Administrator can monitor the work on day to day basis.
● Employee will have different login this would help in tracking their work.
● Every Menus would not be accessible to Employee other than Administrator
● Guardians of remote village could be easily update through SMS Alert
● Different SMS Alert are available.
● Reports or Queries easily exported to excel with a a button Click.
● Marksheet ( CBSE pattern can be mail to parent’s E-mail address ).
● Head Office can have total control over its location as they can ask for backup
● Reduces Recurring Cost as it nullifies the need of website for monitoring.
● Backup & Restore facility reduces the Fear of Work hamper due to Machine Crash.
● It can be Customized according to Client’s Need.
● It can be made to work on WAN, if Office has that kind of Network support.